Freight Documentation & Billing

 

Booking Papers

Your Booking Papers are the documents sent to you by your Freight Specialist for the purpose of setting up a shipment. They are not your actual Shipping Documents. These forms will be faxed or emailed to you for your review and completion. The information covers everything from the point of pick up and delivery to who will be responsible for paying for the shipment. You will need to provide the origination address, destination address, shipment description, and payment information.  Once you fill out the shipping contract, completely, simply fax or e-mail back to us.  It is important that you complete these forms and return them as soon as possible as we are not able to lock in a rate for you until they have been returned, reviewed for accuracy and approved by our processing department. Once this has been completed, your shipment can be scheduled.

From time to time, we have shippers who confuse the "Booking Papers" with their shipping documents or BOL (Bill of Lading). The Booking papers are for information gathering, invoicing and contracting the shipment. They are not to be given to the carrier. See "Bill of Lading" below.

Bill of Lading

After your Booking Papers have been returned, reviewed, processed and approved, your Freight Specialist will create your actual shipping documents. For most shipments, this is only a BOL (Bill of Lading). This document will then be sent to you by email as an attached PDF file and or by Fax.

What documentation do I need at the time the shipment is pick up?

Special Notes: It is extremely important that you have copy of this BOL at the time and point of pick up.  Please print two copies of the BOL document. If you are not at the point of pick up, you must forward (email, fax, mail) a two copies to that point. The Carrier's drive that sign both copies of the BOL. One copy will be stay with the shipment and the other copy is your receipt,
 

Special Notes: Under no conditions should alter or change the BOL. Any change made to the BOL without approval from American Freight Companies will void your discount and service agreement.

 

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