Freight Documentation & Billing
Your Booking Papers are the documents sent to you
by your Freight Specialist for the purpose of setting up a shipment.
They are not your actual Shipping Documents. These forms will be
faxed or emailed to you for your review and completion. The information
covers everything from the point of pick up and delivery to who will be
responsible for paying for the shipment. You will need to provide the
origination address, destination address, shipment description, and
payment information. Once you fill out the shipping contract,
completely, simply fax or e-mail back to us. It is important that
you complete these forms and return them as soon as possible as we are
not able to lock in a rate for you until they have been returned,
reviewed for accuracy and approved by our processing department. Once
this has been completed, your shipment can be scheduled.
From time to time, we have shippers who confuse the
"Booking Papers" with their shipping documents or BOL (Bill of Lading).
The Booking papers are for information gathering, invoicing and
contracting the shipment. They are not to be given to the carrier. See
"Bill of Lading" below.
Bill of Lading
After your Booking Papers have been returned,
reviewed, processed and approved, your Freight Specialist will create
your actual shipping documents. For most shipments, this is only a BOL
(Bill of Lading). This document will then be sent to you by email as an
attached PDF file and or by Fax.
What documentation do I need at the time the
shipment is pick up?
Special Notes: It is extremely important that you
have copy of this BOL at the time and point of pick up. Please
print two copies of the BOL document. If you are not at the point of
pick up, you must forward (email, fax, mail) a two copies to that point.
The Carrier's drive that sign both copies of the BOL. One copy will be
stay with the shipment and the other copy is your receipt,
Special Notes: Under no conditions should alter or
change the BOL. Any change made to the BOL without approval from
American Freight Companies will void your discount and service