Damage Claims

Damage Claims

Carriers make every attempt to deliver your freight safely intact, but in case of damage or loss learn how to file a claim and get results with FreightCenter experts at your side.

Our carriers make every attempt to deliver your freight safely intact, but in case of damage or loss learn how to file a claim and prevent damage.

What Is Considered Damage?

The proof of delivery must have “damage” or “missing pieces” notated and written by your consignee. To be considered damaged, the contents of your freight should show evidence of breakage, marring, scratching, staining, and other abnormal damage caused by the shipping process alone. Improper packaging or packaging failure may null and void protection.

damaged freight box

Why Did My Shipment Arrive Damaged?

Damage and loss occur most likely due to packaging failure. Exposed corners of boxes, furniture, and any palletized items are vulnerable to breakage, scratching, and marring of the finish or surface. Damage and loss can occur in any number of ways: road conditions, weather, accidents, etc.

How to File a Damage Claims

  • Step 1: Accept the damaged shipment. Failure to accept the shipment will delay the claim process.

  • Step 2: Mark the Proof of Delivery document with a notation that the contents are “damaged” or “missing.” Be descriptive with your notations.

  • Step 3: Log in to your account and go to My FreightCenter. Click on the “File Claim” link next to the shipment in question. If Pilot Freight Services or XPO handled your load, you need to contact our Claims Department by email to open a Damage Claim Ticket.

  • Step 4: Wait for the carrier to walk you through its specific claim process or wait for a Claims team member to assist.

Please Note: The damage claim process may take anywhere from 30 to a full 120 days. Pictures and manufacturer’s documentation or receipt showing value will help our carriers with their review process.

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